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Google Apps can Delegate Contacts (finally!)

Google Apps can Delegate Contacts (finally!)

Today Google announced the ability to delegate contacts to other users in the Domain without having rely on a 3rd party app.  Google still has a ways to go with their built-in “Shared Contacts” functionality, but this is a huge step in the right direction….


Contacts delegation allows users to delegate full access to the contacts in their “My Contacts” group without granting access to their mail or anything else in their accounts. This is a common delegation practice between some executive users and their assistants and may be used in any situation where a user wishes to share all of his or her contacts with another user.

Accounts accessed via a mobile device will not have this feature enabled. Contacts delegation is available in the desktop web user interface only.

Contacts delegation uses a familiar Apps sharing interface. You may delegate your contacts only to other users within your domain. Like mail delegation, you may delegate your contacts to no more than 25 other users at the same time.

Delegation allows the sharing of the entire “My Contacts” list only. You cannot delegate a subset of your “My Contacts” or delegate contacts not in your “My Contacts.” Delegates may search delegator contacts by selecting the delegator contact group in the navigation pane, and then searching. Note that delegator contacts will not show up in the autocomplete drop down, or in searches when the delegator group is not selected.

Before users can delegate their contacts, contacts sharing must be enabled in the Admin console. For information on how to enable sharing in the Admin console, see this article.
  1. Go to Google Contacts.
  2. Click the More pulldown menu immediately above your contacts list and select Manage Delegation Settings.
  3. In the Add people text box, enter the email addresses of the users you wish to share your contacts.
  4. Click Share & save to finish granting the specified users access to your contacts.

Manage contacts delegation

  1. Go to Google Contacts.
  2. In the left navigation, click the Delegated Contacts group.
  3. Under Delegated Contacts, view the names of users who have delegated their contacts to you. Click on the user’s name to enter their My Contacts group with full edit access.

Delegated contacts

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